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Online Submission on EasyChair

The submission and review of papers for 16th Asian Apicultural Association Conference is managed through an online conference paper management system called “EasyChair”. As an author, the system gives you complete control over your submission where you can upload your abstract and check on the review status of your submission.

The submission process consists of three stages:

  1. Abstract Submission

In each stage, our committee members will review your paper and notify you of the result. 

This guide is intended to support authors during the submission process. It has four parts:

  1. Setting up an account
  2. Abstract Submission

While the procedure is quite simple and thus we do not anticipate users running into trouble, we are happy to help if you encounter problems.

Set up an Account as an Author

First, you will need to set up an account (username and password) as an author. Go to


this link will bring up a login page for 16th Asian Apicultural Association Conference(as shown below) click on “create an account” to register an account.


You will then be automatically directed to a new page (as shown below), and click on “Continue.”

Then, follow the on-screen instructions and complete the form (as shown below), and click on “Continue”.

After registering, you will receive an email similar to the one shown below. Use the link provided in the email to continue the account registration process.

Fill out all of the required information (as shown below), and click the “Create my account” button to finalize the account registration process.

After the account is registered, you may access 16th Asian Apicultural Association Conference portal again and login with your username and password. 


Submit Your Abstract(s)

After logging in to the EasyChair website for 16th Asian Apicultural Association Conference, you may click on the “New Submission” link located in the top-left corner of the menu bar to submit a new abstract (as shown below).

Before submitting the abstract, you should select the track relevant to your submission (as shown below). Please be careful with this step. Once you select the track and click “Continue”. You cannot change the track on your own (you will have to request that the Chair change it).

Follow the on-screen instructions and fill out all of required information (as shown below). Once you have filled out everything (including “Abstract‟), you should upload the abstract on the same page. The abstract must be in Microsoft word format (file extension “.doc” or “.docx”). Once the abstract is uploaded, click the “Submit” button to finish your abstract submission.

When the abstract submission is completed, you can check the submitted information and make changes.

Updating information about your submission:

Select “Update information” from the right-hand menu of the Submission screen; correct information as desired then press the “Update Information” button to save alterations.

Updating author information for your submission:

Select “Update authors” from the right-hand menu of the Submission screen; correct any information about the author(s) and click “Save.” In the case of multiple authors, you can add (“Add new author”) or remove authors (Click on “X”); then update the order of the authors by selecting the “Reorder authors” button.

Submitting another version of your abstract:

If you want to change the uploaded abstract, select “Submit a new version” from the right-hand menu of the Submission screen. Next, select the file from your computer that you wish to upload. Then submit your new abstract by selecting the “Submit a New Version” button.

At the end of the submission procedure (a new submission or an update of an old one), you will receive a confirmation e-mail from 16aaaconference@easychair.org .

Once the review process is completed, you will receive acceptance/rejection notification with reviews by email. In addition, you may check the reviews by clicking on “Paper #,” located in the top-left corner of the menu bar (as shown below).